With this post I would like to come back to speak about Calendar and Evernote.
I already talked about integrating Google Calendar and Evernote in a previous post, showing an overview of some software and workflows associated with them.
Why then go back to talking about the calendar?
I'll be back to talk about the calendar for two simple reasons, first because it is a subject of great interest to many users, and secondly because since I wrote my previous post there were some new tools and I had a chance to try others .
I remind you first of all that my analysis, not having an Apple device, is related to tools that are compatible with the Web, Windows and Android.
General purpose tools
In recent times have been released some web tools that work as bridge between the various cloud services.
This means being able to make communicate, for example, our e-mail with our dropbox account, send automaticaly a post from WordPress at a Facebook page, check a weather service and if rain is expected send an e-mail to remind the umbrella and so on, obviously some of these tools allow communication between Evernote and Google Calendar, and vice versa.
These tools bridge, after creating your user, and having received from the same user permission to access, scan their web service account and perform operations based on the rules that the same user has preset.
To give a practical example a rule could be:
If in my Gmail account get an email with an attachment saves the attachment in my Dropbox account.
The form is therefore:
If "X" happens to the service "A" then make "Y" on service "C".
We can define "A" and "C" service accounts on the web, we have asked to our bridge of check these. Example of account are: Dropbox, Evernote, Facebook, Gmail, Google Calendar, etc.
"If "X" happens" is defined trigger, ie an action that happens on the service "A" and that can be detected by our "bridge" tool .
"make "Y" " is an action that the "bridge" tool can perform with service "C" where we have set some parameters.
For an analysis of these services we should therefore consider a number of factors:
- Scan range: these services make regularly scan of our accounts to see if there are changes, the more this interval of time is low, more frequent is the updating and therefore better the "Bridge" tool.
- Cloud services that can be accessed, in our case we have to ensure that you can manage Evernote and Google Calendar.
- Trigger actions, as mentioned above, to make sure that the "bridge" tool will perform an action, there must be a change that it finds in our account, but only a few changes are accepted as a Triggers.
- Action that you can perform on "C" service account.
Services of this type are:
Let's see these ones in detail with respect to the use of Evernote and Google Calendar:
- IFTTT is a free service that scans every 15 minutes.
- The trigger available in Evernote is only the creation of new shared notes. The available actions are: create a new note, add information to a note, create notes from a link to an image or a sound.
- Triggers available in Google Calendar are if a event is about to begin or if an event with the characteristics defined is about to begin. The action available is the ability to add an event.
- Zappier has a free service with a scan every 5 hours, also provides subscriptions with reduced speed up to 5 minutes.
- Triggers available in Evernote are creation of a new note or the creation of a new notebook, the action available is the ability to create a new note.
- Triggers available in Google Calendar are the creation of a new calendar or a new event. The actions are the ability to create a new event in two different ways.
- Tarpipe seems to have no communication with Google Calendar, moreover seems complex to be set for an average user.
- "We Wired-Web" is currently in private beta for users in North America and so I could not try it.
A service that I have not mentioned at the time is "Remember the milk" www.Rememberthemilk.com, this has a functionality of mail2task, similar to "Producteev" or in some ways to "eventBot", which allows, starting from a mail sent to a personal address, of create a scheduled action on a calendar, the characteristic of "Remember the milk" is that the calendar is owner and this is shared in google with read-only.
Specific applications to Evernote
- Event Noted: During the competition dev cup of evernote was presented "Event Noted", an application designed to connect specifically Evernote and Google Calendar,the calendar application for iPad / iPhone, with iCal on Mac,Windows and Android. At the time of writing this post, the service is still in beta testing, the operation, however, is really very simple: In the title of the note you write the date and time when you plan the event, adding the TAG "event" and the service know that must create an event in Google Calendar. This method is simple and fast, allows you to prepare appointments even without internet connection, delegating the system to create our appointment in Google calendar once online and synchronized with the Evernote server.
- EverCalendar: During the Dev Cup was presented also EverCalendar, web tool with a chance to see your notes on a calendar, and other features related to the calendar, too bad that the link is not active and not there are other information about this service.
Directly on Google Play, so for Android device, I found that these applications allow some integration between Evernote and Calendar:
- Evermind: it is a simple app that allows you to add a reminder to your calendar or in the status bar. Directly from Evernote you share the note, then in the shared menu there is this application. After choosing "Evermind" you can put the note in the status bar of your phone or add an event to your calendar, in this case you have to set date and time manually.
- Business Calendar: App that appears in "Shared Menu" of Evernote and allows add a note to the calendar, a link to the note will be inserted automatically in the event description, even in this case you must set the day and time manually.
- EverCalendar: allows you to see the notes on a calendar, but don't seems to have other functions.
In conclusion, there is not much new, some tools require complex action to create an event (for example send an email to your account), others require to shared the note (IFTTT), others both ( Evermind or "Business Calendar").
The only tool I really like to use is Event Noted, this requires only the addition of a tag "event" to the note, this action can be made from any device and even in a situation off line.
The main question at this point is: But he feels the lack of a calendar in evernote?
Personally my answer is: No.
My working method or workflow is: a collection phase, an analysis / planning and an execution phase.
During the collection I put everything in evernote.
During the phase of analysis/planning I transform the actions to be taken at a specific time in an event in google calendar using any of the services mentioned above, during the execution I do not worry about anything because it will be my phone to remind me a programmed action.
Evernote is born to create, manage and store notes, not to act as Task Manager or Project Manager, if you want to use it for this kind of use is not the lack of a scheduler or calendar integration, but rather a lack of entire management of the actions.
In this perspective has been developed zendone or, always seen at the dev cup, Checknote. Applications based on Evernote that allow actions management and the timetable, but more about that in a future post.